Agreements, Contracts & Budget Changes

Comprehensive support to ensure that any changes to research agreements or budgets are implemented through appropriate procedures

Guidance on Research Agreement / Contract and Budget Changes

If changes occur in an agreement or an agreement-based R&D plan approved by a specialized agency for a national R&D project, the required change procedures must be carried out in accordance with the relevant regulations of the specialized agency.

Relevant Regulations

Standards for the Use of Research and Development Funds for National R&D Projects, Regulations on the Management of R&D Projects under the Jurisdiction of Each Ministry

Scope of Management

  1. Category 1: Prepare Change Application
    • Details: Enter the application for changes to the research agreement, research plan, or budget.
    • Role: Principal Investigator
  2. Category 2: Submit through the System
    • Details: Submit the change application through POVIS via the department administrative office or laboratory.
    • Role: Research Administrator
  3. Category 3: Approval, Notification, or Institutional Approval
    • Details: Proceed with the required process through the specialized agency, depending on the type of change.
    • Role: Research Support Team
  4. Category 4: Receive Results and Implement Changes
    • Details: Receive the approval result and implement the approved changes.
    • Role: Principal Investigator

Download Application Form

POVIS → Electronic Bulletin Board → Work Reference Materials → Forms → Research → Application for Changes to R&D Project Agreement

Types of Research Agreement Changes

연구개발과제 변경 사항 및 절차 안내

승인 사항 (사전 승인 필수)

사유 발생 전 전문기관에 신청

  • 기관·책임자

    연구수행기관, 연구책임자, 협약기간, 총사업비 등 협약서의 주요내용 변경

  • 국외 체류·파견

    연구책임자가 6개월 이상 계속하여 외국 체류 또는 국내외 기관 파견 (교육훈련·출장·연수·연구년 포함)

  • 3천만원 이상 장비 신규 집행

    건당 3천만원 이상 연구시설·장비를 원래 계획 없이 새로 집행하려는 경우

  • 3천만원 이상 장비 변경 구매

    원래 계획과 다르게 건당 3천만원 이상의 연구시설·장비를 변경하여 구매하려는 경우

  • 3천만원 이상 장비 미구매

    원래 계획과 다르게 건당 3천만원 이상의 연구시설·장비를 구매하지 않으려는 경우

  • 단계 간 잔액 이월

    단계 종료 후 연구비 잔액을 불가피하게 다음 단계 직접비에 포함하여 사용하려는 경우

  • 위탁연구비 20% ↑

    위탁연구개발비를 원래 계획보다 20% 이상 늘리려는 경우

  • 특수관계인 연구 참여

    연구책임자·참여연구원의 특수관계인*이 연구에 참여하는 경우 (* 특수관계인 : 배우자, 직계존·비속 등 4촌 이내의 친족 또는 미성년자)

제출서류
연구개발과제 변경 및 중단 요청서 / 국내외 파견 신청서 / 연구시설장비 도입 심의요청서

통보 사항 (사유 발생 즉시)

사유 발생 즉시 전문기관 통보

  • 참여연구원 변경

    신규 참여, 참여 제외, 직위·계상률·소속 등 변경

  • 기관 정보 변경

    연구수행기관 주소(연락처), 대표자, 명칭 변경

  • 예산 변경

    타 비목으로 예산을 변경하는 경우

자체승인 사항 (사유 발생 즉시)

승인·통보 이외의 모든 건

  • 승인 및 통보 사항 이외의 모든 건

    연구기관 자체 규정에 따라 처리 (예시: 범용성 장비 구매 등)

Types of Research Agreement Changes

Items Requiring Approval (Prior approval required)

Applications must be submitted to the specialized agency before the reason for the change occurs.

  • Institution / Principal Investigator: Changes to key details of the agreement, including the research-performing institution, Principal Investigator, agreement period, or total project budget.
  • Overseas Stay / Dispatch: When the Principal Investigator stays overseas continuously for six months or longer, or is dispatched to an institution in Korea or abroad. This includes education and training, business trips, research training, and sabbatical leave.
  • New Execution of Equipment Expenses of KRW 30 Million or More: When research facilities or equipment costing KRW 30 million or more per item are to be newly purchased or executed without being included in the original plan.
  • Change in Purchase of Equipment of KRW 30 Million or More: When research facilities or equipment costing KRW 30 million or more per item are to be purchased differently from the original plan.
  • Non-Purchase of Equipment of KRW 30 Million or More: When research facilities or equipment costing KRW 30 million or more per item included in the original plan will not be purchased.
  • Carryover of Remaining Funds between Project Phases: When the remaining research funds after the end of a project phase must inevitably be carried over and used as direct costs in the next phase.
  • Increase in Subcontracted Research Funds by 20% or More ↑: When subcontracted R&D funds are to be increased by 20% or more from the original plan.
  • Participation of Related Persons in Research: When a related person of the Principal Investigator or a participating researcher takes part in the research. (* Related person refers to a spouse, direct ascendant or descendant, relatives within the fourth degree of kinship, or a minor.)

Required Documents: Request for Changes to or Suspension of R&D Project Application for Domestic or Overseas Dispatch Request for Review of Research Facilities and Equipment Acquisition

Items Requiring Notification (Immediate notification required)

The specialized agency must be notified immediately when the reason for the change occurs.

  • Changes in Participating Researchers: New participation, exclusion from participation, or changes in position, allocation rate, affiliation, and other relevant information.
  • Changes in Institutional Information: Changes to the address or contact information of the research-performing institution, representative, or institution name.
  • Budget Changes: When the budget is transferred to another budget category.

Items Subject to Institutional Approval (Immediate notification required)

All changes other than those requiring approval or notification.

  • All Items Other than Approval and Notification Matters: Handled in accordance with the internal regulations of the research institution. Example: Purchase of general-purpose equipment
Standards for the Use of Research and 
Development Funds for National R&D Projects File Download
Processing Standards by Ministry File Download